Business & Quality Systems Coordinator

Requisition ID
Work Location
Department / Discipline
Administration / PA / Secretarial
Position Type
Staff / Permanent

Overview / Responsibilities

Wood Galway is currently seeking to recruit a Business & Quality Systems Coordinator for our busy Galway Engineering office who are part of our Specialist Engineering & Consultancy division.

Join a culture of innovation, pushing the boundaries of what is possible to seek the best solutions for our clients.


The Role


Reporting to the Ireland Operations Director the role will support all necessary Business Management and Quality System activities in the Galway office. You will act as local coordinator within the local team to ensure that the Wood Management Systems are adequately maintained and implemented so that resulting actions are delivered effectively at all times.


This is an excellent opportunity for someone who is looking to develop their career within a progressive and successful business.


It’s a future for all of us. We aspire to shape a better tomorrow by unlocking solutions that address the biggest challenges facing our clients and our society.


What we can offer

  • Meaningful and interesting projects delivered to leaders of industry across renewables and emerging energy sectors
  • Flexible working arrangements that balance client, team and individual needs offering hybrid working where relevant 
  • Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business
  • Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
  • Commitment to continued professional development; development plans that are tailored to your individual needs and interests
  • Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

If all of this sounds good to you, review the typical responsibilities of the role and the requirements of the position below, then follow the link to apply and start your journey with Wood.


  • Ensure all local Quality and Business Management Systems documentation is kept up-to-date and ensuring all relevant policies and practices are adopted are followed
  • Liaise with Wood regional functional leads to keep appraised and report on quality and business management systems changes or evolution
  • Coordinate roll-out of group and local initiatives
  • Ensure that the Wood Galway Quality Management System certification remains operational
  • Manage suppliers’ performance and manage client feedback
  • Maintain Quality performance databases in accordance with company requirements
  • Prepare and attend Management Review meetings
  • Conduct system, supplier, and office-based audits, close out audit findings, creating audit reports and determine proper corrective and preventive actions, through Root Cause Analysis (RCA)
  • Act as point of contact for ISO certifications and ensure certification is maintained locally.
  • Organize in-house Quality training as required
  • Track actions associated with QMS, in particular - Non-Conformance remediation actions
  • Maintain document control and records registry
  • Assist in the formatting of a range of documentation
  • Manage Business and Quality objective, KPI’s and metric reports
  • Complete relevant reports as required and provide information as required to others for reporting purposes

Skills / Qualifications

You may read these details and are potentially thinking about not applying due to not having every single skill, knowledge or experience listed, and that’s understandable.  However, we’d still like to hear from you.  At Wood, we understand and acknowledge that everyone is different, and we are committed to equal opportunities and want to access all of the talent that is out there.  We are committed to attracting a broad range of skills, knowledge and experiences and embrace differences.  So even if you feel you don’t have everything listed, but feel you have some of the experience, knowledge or skills to help us unlock solutions to the world’s most critical challenges….do apply.


  • Proficient in the use of Microsoft office to include Excel, Word, VISIO, and all other necessary software
  • Strong communication, planning and organizational skills
  • Experience of working in and managing a Quality Management system preferable but training will be provided
  • Ability to coordinate budgets and projects against timely deadlines
  • The ability to work across multi-disciplinary teams
  • A 3rd level business qualification and/or a strong interest in general business operations.

Company Overview

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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