Admin Assistant

Requisition ID
Work Location
Department / Discipline
Finance Operations
Position Type
Staff / Permanent

Overview / Responsibilities

Wood is currently recruiting for a permanent Admin Assistant. The ideal candidate will be a seasoned administrator who can multi-task effectively on a variety of responsibilities from simple to more complex. Must be highly organized, patient and personable, detail oriented, and flexible. Must be Capable of multi-tasking and completing work to a high standard, while meeting strict deadlines


Key Responsibilities

  • Provide administrative support to project managers and members of the management team with reports, document control and tracking of monthly project data
  • Assist with various administrative and financial matters related to monthly accounting cycles
  • Inventory management of stationary/ office and pantry supplies
  • Preparing Company ID/badge & Visitor’s ID, ordering RFID/proximity and plain cards, ID printer ink cartridge
  • Enrolls new employees to badge and biometrics system
  • Liaison works with government agencies in compliance to mandated regulations
  • Provides administrative support to ad hoc events and activities that include but not limited to supplies, logistics, accommodations, external events arrangements
  • Develops and maintains a filing system. Maintains and keeps available standard forms, e.g., Gate Pass, Work Permits
  • Assists all departments and employees in works like official courier, transport reservations, flight & hotel accommodation bookings among others
  • Manages the schedule in using the conference rooms.
  • Updates bulletin boards
  • Research and resolve routine problems as they arise (example: opening and following up with IT support tickets)
  • Coordination with Global IT on any IT request and will act as focal between the business and IBM
  • Physical set up of equipment for new joiners
  • Coordination and preparation of IT asset for dispatch for those working offsite
  • Other administrative duties as required

Skills / Qualifications


  • BS Degree in Computer Science, Technology and Engineering
  • 5+ years related experience
  • Proficiency in Microsoft Word, Excel, PowerPoint and Outlook Express are essential
  • Excellent interpersonal & communication skills
  • Experience in handling multiple priorities effectively
  • Ability to exercise discretion and maintain confidentiality
  • Highly developed people skills
  • Strong commitment to internal and external customer service
  • Organization & prioritization skills
  • Attention to detail with focus on quality
  • Reliable and punctual
  • Good writing skills
  • Previous experience in financial analysis and accounting
  • Problem solving and solution oriented
  • Ability to thrive in an environment of shifting priorities is essential

Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


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